Hospital Notary Services: How to Get Your Documents Notarized During a Hospital Stay

Navigating the legal landscape of healthcare can be overwhelming, especially during a hospital stay. Notarized documents are often required to ensure the validity of important decisions and actions. Without these documents, the wishes and intentions of patients may not be honored, leading to potential legal disputes and emotional distress. This article explores the availability and process of obtaining notary services in hospitals, providing a comprehensive guide for patients and their families. We will cover why notary services are needed, how to access them, what types of documents typically require notarization, and the benefits of having these services available in hospitals.

Why Notary Services are Needed in Hospitals

Common Scenarios Requiring Notarization

Hospitals often require notarized documents for various legal and medical purposes. Common scenarios include signing advance directives, living wills, and power of attorney documents. These documents are crucial for ensuring that a patient’s wishes are respected and that their legal and medical affairs are in order. For instance, an advance directive allows patients to outline their preferences for medical treatment in case they become unable to communicate their decisions. Power of attorney documents enable a designated person to make medical or financial decisions on behalf of the patient.

Importance of Timely Notarization

Timely notarization of these documents can provide peace of mind and clarity during critical moments. Without notarization, these documents may not be considered legally binding, potentially leading to confusion and conflict among family members and healthcare providers. In emergencies, having these documents readily notarized can expedite decision-making processes and ensure that the patient’s wishes are followed without delay.

Availability of Notary Services in Hospitals

Do All Hospitals Have Notary Services?

Not all hospitals offer in-house notary services. The availability of notary services can vary depending on the hospital’s size, location, and policies. Larger hospitals in urban areas are more likely to have staff notaries or partnerships with external notaries, while smaller or rural hospitals might not provide these services. Patients and families should inquire about notary services as part of their hospital admission process.

How to Find Out if a Hospital Provides Notary Services

To determine if a hospital provides notary services, patients or their families should contact the hospital’s administration or patient services department. Hospital websites may also have information regarding available services. If the hospital does not offer notary services, they may be able to recommend local notaries or mobile notary services that can visit the hospital.

Types of Documents Typically Notarized in Hospitals

Advance Directives and Living Wills

Advance directives and living wills are legal documents that specify a patient’s preferences for medical treatment and end-of-life care. These documents guide healthcare providers and family members in making medical decisions that align with the patient’s wishes. Notarization of these documents ensures their validity and enforceability.

Power of Attorney Documents

Power of attorney documents designate an individual to make medical or financial decisions on behalf of the patient. There are different types of power of attorney, including medical power of attorney and durable power of attorney. These documents are essential for managing the patient’s affairs if they become incapacitated.

Consent Forms and Other Legal Documents

Hospitals may require notarization for various consent forms and legal documents. These can include consent for medical procedures, discharge instructions, or other legally binding agreements. Notarization verifies the identity of the signatories and ensures the authenticity of the documents.

How to Access Notary Services in Hospitals

Steps to Request a Notary Service

Accessing notary services in a hospital involves several steps. First, patients or family members should inquire with the hospital’s administration or patient services about the availability of a notary. If the hospital has a staff notary, an appointment can be scheduled. In some cases, the hospital may have a list of on-call notaries who can come to the hospital as needed.

Hospital Policies and Procedures

Each hospital may have specific procedures for notary services, including scheduling appointments and verifying identification. Patients should be prepared to provide valid identification and the documents that need notarization. It is also important to understand any fees associated with the notary service, as some hospitals may charge for this convenience.

Alternative Options if Hospital Notary Services are Unavailable

If the hospital does not offer notary services, patients can seek external notary services. Mobile notaries are a convenient option, as they can travel to the hospital to notarize documents. Additionally, some banks, law firms, and postal services offer notary services that can be accessed nearby. It is advisable to contact these services in advance to ensure availability.

What to Expect During the Notarization Process in a Hospital

Verification of Identity

The notarization process in a hospital typically starts with the verification of identity. The notary will require valid identification from the signatories, such as a driver’s license, passport, or other government-issued ID. This step ensures that the individuals signing the documents are who they claim to be.

Review of Documents

The notary will review the documents to ensure they meet legal requirements. This includes checking that all necessary information is filled out correctly and that there are no blank spaces that could be later altered. The notary’s role is to witness the signing of the documents and verify their authenticity, not to provide legal advice.

Role of Witnesses

Some documents may require witnesses in addition to the notary. Witnesses must also provide valid identification and attest to the authenticity of the signing process. The hospital may provide staff to act as witnesses, or patients may need to arrange for family members or friends to fulfill this role.

Completion of Notarization

Once the documents are signed and witnessed (if required), the notary will complete the notarization by affixing their seal and signature. This step certifies that the documents have been properly executed in accordance with legal requirements. The notary may also record the notarization in their logbook and provide a receipt or certificate of notarization.

Benefits of Having Notary Services in Hospitals

Convenience for Patients and Families

The availability of notary services in hospitals offers significant convenience for patients and families. Being able to notarize documents on-site eliminates the need for patients or their representatives to leave the hospital, which can be especially beneficial for those with limited mobility or during critical medical situations.

Ensuring Legal Compliance and Peace of Mind

Notarized documents are legally binding and provide assurance that the patient’s wishes will be honored. This legal compliance is crucial for avoiding disputes and ensuring that medical and legal decisions are carried out as intended. Patients and families can have peace of mind knowing that their documents are valid and enforceable.


Having access to notary services during a hospital stay is crucial for ensuring that important legal documents are properly executed. By understanding the availability and process of hospital notary services, patients and their families can navigate the legal aspects of healthcare with greater confidence and ease.

For patients and families, knowing how to access notary services in hospitals can make a significant difference in managing legal and medical affairs. Ensure you inquire about these services early and understand the procedures to avoid any last-minute complications. Hospitals that provide these services offer a valuable resource that enhances patient care and supports the legal needs of those in medical settings.

Accessing notary services in hospitals ensures that patients’ legal documents are valid and enforceable, providing peace of mind and facilitating smooth medical care. Whether through in-house notaries or external mobile services, understanding and utilizing hospital notary services can greatly benefit patients and their families during critical times.

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