How to Get a Notary License: Step by Step
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Getting a notary license (formally called a notary commission) is a straightforward process, but the exact steps depend on your state. Here is a general overview of what to expect, with links to our state-specific guides for details.
Step 1: Check Eligibility
Most states require you to:
- Be at least 18 years old
- Be a legal resident of the state (or work/practice there: check your state)
- Not have any felony convictions (some states also disqualify for certain misdemeanors)
- Be able to read and write English
Step 2: Complete Training (If Required)
About half of states require some form of notary education before you can apply. Requirements range from a free online course (like Colorado’s) to a 6-hour classroom course (like California’s). Some states require you to pass an exam after the training.
States that require training include: CA, CO, FL, MO, MT, NC, NE, OH, OR, PA, and others. Check your state’s Secretary of State website for the current requirement.
Step 3: Pass the Exam (If Required)
Several states require a notary exam. The format varies:
- California: 45-question multiple-choice, proctored, 70% to pass
- Colorado: Free online open-book exam
- New York: Written exam administered by the county clerk
- North Carolina: 50-question exam, 80% to pass
- Pennsylvania: Online exam after completing the 3-hour course
Step 4: Obtain a Surety Bond (If Required)
Most states require a surety bond to protect the public from notary misconduct. Bond amounts range from $500 (Wisconsin) to $50,000 (Alabama, Louisiana). You purchase the bond from an insurance company or bonding agency. It typically costs $50–$200 per term depending on the amount.
States that do not require a bond include: AZ, CO, CT, GA, HI, MA, ME, MI, MN, NC, NH, NJ, NY, RI, SC, VT, WI (some of these require E&O insurance instead).
Step 5: Submit Your Application
- Apply through your state’s Secretary of State website (most states have online applications)
- Pay the application fee (typically $10–$120)
- Include proof of training, exam results, and bond (if required)
- Some states require a background check
Step 6: Receive Your Commission and Supplies
- Once approved, you receive your commission certificate
- Order your notary seal/stamp (some states send it with your commission, others require you to order it)
- Get a notary journal (required in most states)
- Consider E&O insurance, not required in most states, but protects you from liability
Step 7: File Your Commission (If Required)
Some states require you to file your commission with your county clerk’s office before you can start notarizing. Others require you to take an oath of office. Check your state’s requirements.
Timeline to Commission
- Fast states (no training, no exam): 1–4 weeks from application to commission
- Training/exam states: 4–8 weeks total (including course time)
- California: Allow 6–12 weeks (exam + Live Scan background check + commission processing)
Commission Term and Renewal
Notary commissions typically last 4 years, though terms range from 3 years (Iowa) to 10 years (South Carolina, Virginia). Renewal usually requires a new application and fee. Some states require refresher training for renewal.
Find Your State’s Requirements
Each state has different requirements for training, exams, bonds, and fees. See our detailed guides:
- Complete Guide: How to Become a Notary in Any State (hub post with 50-state overview)
- How Much Does It Cost to Become a Notary?
- Notary Bond Cost by State
Frequently Asked Questions
How much does it cost to get a notary license?
Typically $50–$300 total depending on your state. This includes the application fee, training (if required), exam fee, bond, and supplies. California is on the higher end ($200–$300); states with no training or exam requirements can be under $100.
Do I need a law degree to be a notary?
No. Notaries are not lawyers. You do not need any legal education or background. You just need to meet your state’s eligibility requirements and complete any required training.
Can I be a notary in multiple states?
Generally no. You must be commissioned in the state where you notarize. Some states allow non-residents to obtain commissions. A few states have reciprocity agreements. See our multi-state notary guide for details.
How long is a notary commission valid?
Usually 4 years. Terms range from 3 years (Iowa) to 10 years (South Carolina, Virginia). Check your state for the exact term.
Do I need insurance as a notary?
Most states do not require insurance, but errors and omissions (E&O) coverage is strongly recommended. A typical E&O policy costs $30–$100/year and protects you from financial liability if you make a mistake.
