Notarization stands as an essential cornerstone within the Financial Services Industry. With that said, developing a successful notarial business requires prudent resource management to ensure success.

For a Notary Signing Agent, aside from the necessary gas costs for driving to an appointment, printing expenses also tend to shape up as significant investments to ensure successful operations. 

Selecting the correct tool for taking care of all printing needs is extremely essential in this process. In this article, we dive into how to look for the best laser printer for Notary Loan Signing Agents to enable you in your choice-making.

What type of printer should a notary use?

Dual tray laser printers are mandatory for Notary Signing Agents because they allow you to print legal and letter paper on a single laser printer while keeping the documents in the original order. It is also known as a 2 drawer laser printer, two-drawer laser printer, or they are simply called dual tray printers.

The laser printer has two trays – one for letter-sized paper and one for legal-sized paper. This lets the laser printer print both paper sizes while keeping the original document in order. But usually, loan documents come in more than one size of paper. And every company has its own way of organizing documents, so you will always be surprised.

Dual tray laser printers come in color and black & white models, with some also offering duplex printing capabilities. “Duplex” means the laser printer can print on both sides of the document. Loan documents should never be printed this way so it’s not necessary to look for a duplex laser printer (but it might be hard to find a dual-tray laser printer that’s not duplex). Loan documents will be separated and scanned by the company you are sending them to. Printing double-sided will complicate that process, resulting in you never getting a signing from that company again. Notary Signing Agents only need to print documents in black and white, so you can save money by not purchasing the color laser printer option.

When selecting a dual tray laser printer for Notary Loan Signing Agent use, it is essential to look for models that offer high-quality prints that prints at least 40 pages per minute since you’ll be printing lots of documents and might receive late or last-minute documents that you’ll have to print right before you leave for a signing. A large paper capacity is also beneficial and so is a dual tray wifi printer.

What are dual tray laser printers?

A dual-tray laser printer is an all-in-one office solution with two paper trays holding both letter and legal-size paper. This allows you to quickly print multiple documents in the desired format without switching out paper types continuously. The dual tray also helps keep your documents organized and in the proper order for signing.

Is it acceptable to print loan documents on letter-sized paper?

Printing the documents in the original format is vital. Any substitutions to this may draw unwanted attention from signing companies, who don’t appreciate altered sizes of documents. Making sure to print all documents at their original size will help you stay in the good graces with any signing companies you encounter – after all, no reason exists to stray away. Not only will printed documents appear as expected, but this practice can also prevent issues such as companies withholding future signings if they are unhappy with the quality of your printed documents. It’s best not to take any shortcuts when it comes down to the printing period!

Can a loan signing agent use an inkjet printer?

When it comes to loan documents, quality is an absolute must. Every notary loan signing agent can agree that inkjet printers are not the way to go. Unfortunately, if someone already owns an inkjet machine, investing in one of the best laser printers available today is the best course of action. This would guarantee impeccable printing outcomes and provide peace of mind for anyone who needs a high-quality printed loan document. Respectively, permanently say no to inkjet printers and yes to purchasing a top-tier laser printer instead!

Ink jet printer cartridges are expensive

An ink jet printer ink cartridge is expensive, and the documents can get ruined if something wet spills on them. Inkjet ink can smudge or smear more quickly, which can cause documents to be rejected by closing companies.

As opposed to ink cartridges, laser toner doesn’t bleed when wet and can be much less expensive in the long run. All of those extra dollars count when you’re running your notary business.

Inkjet printers should also not be used because the county recorder may refuse to record a Deed of Trust, Grant Deed, or Quit Claim Deed made on an inkjet printer.

Inkjet printers are designed differently than laser printers, producing a critical factor to consider: speed. The waiting time can vary drastically between these types of printers; while large-scale document packages might only take minutes with a laser printer, your standard inkjet could take several hours. So if you need documents printed quickly, particularly a large loan package, you’ll want to ensure that the correct laser printer is in hand.

Do you have to use genuine toner cartridges?

People often prefer cloned or remanufactured toner cartridges because they are less expensive than genuine Brother or Hewlett-Packard supplies. However, using them may void your printer’s warranty. It’s really up to you if you want to take the risk, but you’ll usually be able to buy a new laser printer from the money you save from replacing the toner cartridges just a few times in case something goes wrong.

Can I use my current printer?

Probably not if you have an inkjet printer. If you already have a laser printer, but it’s only a single tray, and you can’t afford to purchase a new one, you can often get by with Page Separator (affiliate link) software.

Single-tray printers also often have a document feeder for envelopes or other papers that hold tens of sheets of paper. You can often set up your print settings and Adobe Acrobat or Adobe Reader to use the document feeder as a second tray for your legal-sized paper. You might also want to check to see if your single-tray printer can add a dual-try addon.

Dual Tray Laser Printer For Notary Signing Agents Recommendations

Are you looking for the best laser printer to print loan documents? It can be difficult, as you’ll need to print plenty of pages. That’s why many Notary Loan Signing Agents prefer using Brother or Hewlett-Packard printers. Not only have these two brands provided reliable printing services in the past, but they have a range of products for almost any budget. Plus, the high page capacity lets you finish your loan documents quickly, so you don’t have to waste valuable time waiting for printouts. With all these features available from one central source, who could blame Notary Loan Signing Agents for trusting Brother and Hewlett-Packard?

Recommendations:

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When you’re on the road between signing appointments and want the convenience of printing documents from your car, it may seem like your home printer is too impractical. After all, lugging such a big device around isn’t feasible for many people. So then, what are the alternatives? A mobile-only printer! That way, apart from still giving you the convenience of using technology and mobility, it also conveniently fits in small spaces – thus making it perfect for cars and any other transferring space. Best yet, there are plenty of economical devices that are reliable and sturdy without putting a significant dent in your wallet!

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Multi-function machine or Scanner

Here’s a place where you can choose what works best for the business you are creating. You’ll need a scanner to scan back documents to the title company or lender after the signing. This can be either in a Multi-function machine or a stand-alone scanner.

The Multi-function machine is better if you use the other features, while the stand-alone scanner is best if you create a mobile office. Of course, if you’re already making money or want to invest more in your business, you can purchase both.

Multi-function machine

This device can do many things, like printing, scanning, and copying. If you want to buy one, ensure the scanner part has enough memory to scan 30-100 pages.

This machine can help copy a few pages. It can often print on both sides of the paper, which can come in handy for printing instructions or confirmation letters. However, you should not print loan documents double-sided.

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Stand-Alone Scanner

Have you struggled to carry your bulky scanner to and from your notary signing appointments? This smaller scanner can be taken with you in the car without hassle! It’s incredible how simple it is to pull up, plug into your car’s battery through a power inverter, scan documents between appointments while on the go and then instantly send them back via your mobile internet service. Be sure you’re prepared for anything as a busy Notary Loan Signing Agent when out on the job!

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If you find yourself needing to scan a document, a smartphone scanner app seems like it could come in handy! Unfortunately, this method takes more time than a traditional scanner and may even run afoul of rules set by certain companies. These rules can restrict where documents are stored; using a cloud server could result in unsavory consequences. So do your research before you hit that scan button!

Printing Software

Paper

It’s no secret that you’ll need to use a lot of paper. Whenever it’s time to replenish your stock, it’s best to shop around and compare prices to keep your printing costs low. To make sure you have more than enough available and keep your costs down, look for the option to buy paper in bulk instead of purchasing more miniature packs of 500 reams. For your day-to-day printing needs, aim for the standard 8 ½” x 11” (letter) and 8 ½ x 14 “(legal) sizes; there’s no need to splurge on expensive paper varieties here. Consider choosing the least expensive, basic office copy paper and enjoy money savings as you do your business tasks!

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