From Application to Certification: How to Register as a Notary Public in Any State
Published September 8, 2024 · Updated May 26, 2026
Every state commissions notaries differently. Some require exams, some require training, and some require neither. But the overall process follows the same general path. This guide walks through the steps that apply in every state, with specifics on where states differ.
Step 1: Check Your Eligibility
Before you apply, make sure you qualify. The requirements are similar across all 50 states:
- Be at least 18 years old
- Be a legal resident of the state (or work in the state, in some cases)
- Have no felony convictions (some states also disqualify for certain misdemeanors)
- Be able to read and write English
A few states have extra requirements. Missouri requires you to be a registered voter. Some states disqualify applicants with certain professional license revocations. Check your Secretary of State’s website for the full list.
Step 2: Complete Training (If Required)
About a dozen states require notary training before you can apply. The most notable:
| State | Training Hours | Exam Required? |
|---|---|---|
| California | 6 hours (new), 3 hours (renewal) | Yes |
| Florida | 3 hours (new only) | No |
| Colorado | Yes (SOS-provided) | Yes |
| Pennsylvania | 3 hours | Yes |
| Maryland | Yes (since 2021) | Yes |
| Ohio | Yes (new law) | Yes |
| New York | No (but exam required) | Yes |
Most states do not require training or an exam. In those states, you fill out the application, pay the fee, and receive your commission. Even if your state does not require training, taking a course is worth the investment. A mistake in notarizing a real estate document can lead to a lawsuit.
Step 3: Submit Your Application
Most states have moved their applications online. Visit your Secretary of State’s website and look for the notary public section. You will need to provide personal information, pay a fee ($10-$100 depending on the state), and sometimes upload proof of training or exam results.
Processing times range from 1-2 weeks in fast states (Florida, Texas) to 6-8 weeks in slower ones (New York, California). Some states require a background check as part of the application, which can add another week or two.
Step 4: Get Your Surety Bond (If Required)
Most states require a surety bond. The bond protects the public, not you. If you make a mistake that causes financial harm, the injured party can make a claim against your bond. You then have to repay the bonding company.
Bond amounts range from $500 (some states) to $25,000 (Pennsylvania). You do not pay the full bond amount. You pay a premium, which is typically $30-$100 for the full commission term (usually 4 years). Purchase the bond from a bonding company or insurance agent before filing your commission.
A few states do not require a bond at all, including Maryland, Vermont, and Virginia.
Step 5: File Your Commission (If Required)
In some states, you need to take an oath of office and file your commission with the county clerk before you can start notarizing. New York, for example, requires you to file with the county clerk within 30 days. Other states activate your commission automatically when the state approves your application.
Check your commission certificate for instructions. If you miss a filing deadline, your commission may be voided and you would have to reapply.
Step 6: Buy Your Supplies
At minimum, you need a notary stamp. Most states also recommend (or require) a notary journal. Typical costs:
- Notary stamp: $15-$30. Must include your name, “Notary Public,” your state, and commission expiration date.
- Notary journal: $10-$50. A bound book with pre-printed entry fields is best. Some states require a specific format.
- E&O insurance: $30-$100/year. Not required in any state, but worth having. Protects you from personal liability if you make an error.
Some notaries also buy an embosser (raised seal), but most states do not require one. Your rubber stamp is enough.
Total Cost to Become a Notary
| Expense | Typical Cost |
|---|---|
| Training course (if required) | $25-$150 |
| Exam fee (if required) | $0-$50 |
| Application fee | $10-$100 |
| Background check | $0-$75 |
| Surety bond premium | $30-$100 |
| Stamp and journal | $25-$80 |
| Total (low-cost state) | $65-$180 |
| Total (high-cost state like CA) | $200-$400 |
Renewing Your Commission
Most notary commissions last 4 years. Some are shorter (Delaware is 2 years) and some are longer (Louisiana is lifetime). Start the renewal process 30-60 days before your commission expires. Most states let you renew without retaking the exam, but California requires a 3-hour refresher course for renewals.
If your commission lapses, you cannot perform notarial acts during the gap. Some states treat a lapsed commission the same as a new application, which means retaking the exam and training. Do not let it expire.
Frequently Asked Questions
How long does it take to become a notary?
2-12 weeks from application to active commission. States that require training and exams take longer. States with simple online applications (Texas, Florida) can process in under 2 weeks.
Can I become a notary in multiple states?
Only if you meet the residency requirements for each state. Most states require you to live or work there. See our guide on holding notary commissions in multiple states.
Do I need a background check to become a notary?
About half of states require a background check as part of the application. If your state does, the Secretary of State’s website will list approved providers. The cost is typically $15-$75.
Can a felon become a notary?
In most states, no. Felony convictions disqualify you. Some states make exceptions for pardoned or expunged convictions. Check with your Secretary of State.
Related Reading
- How to Become a Notary Public (All 50 States)
- How to Become a Notary Signing Agent
- E&O Insurance for Notaries
Updated May 2026.
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