Why Notary Signing Agents Need to Get an NNA Background Check
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The National Notary Association
The National Notary Association (NNA) is a professional organization that provides training, certification, and background screening to notaries across the country. Founded in 1957, the NNA sets industry standards that title companies, lenders, and signing services rely on when choosing signing agents.
The NNA background check is separate from your state commission. Even if your state already requires a background check (California, for example), the NNA runs its own screening. Title companies want the NNA version because it follows a consistent nationwide standard.
Why Title Companies Require It
Signing agents handle sensitive financial documents: mortgage notes, deeds of trust, closing disclosures, and personal financial information. Title companies and lenders are legally responsible for making sure the people who handle those documents are trustworthy. The NNA background check is the industry standard for verifying that.
Most major signing services (SigningOrder, Snapdocs, NotaryCam, and others) require an active NNA background check before they will assign you any signings. Without one, your name simply will not show up in their search results.
What the Background Check Covers
- Criminal history: Felony and misdemeanor convictions, pending cases
- Sex offender registry: Nationwide search
- OFAC and sanctions lists: Treasury Department watch lists
- Notary commission status: Verifies your commission is active and in good standing
- Disciplinary history: Any sanctions or actions against your commission
The NNA uses a third-party screening company to run these checks. The process typically takes 3 to 10 business days depending on how many jurisdictions need to be searched.
How It Helps You Get More Work
Having a current NNA background check on file is table stakes for signing agents. Most title companies will not assign signings to agents who lack one. Signing services filter agents by background check status, and those without it do not appear in search results.
If you want to work directly with title companies rather than through signing services, an NNA background check is almost always required. Some companies also want to see your NNA Signing Agent Certification, which includes the background check as part of the package.
Cost and Renewal
The NNA background check costs about $50 to $65. It must be renewed annually. Many signing agents bundle it with their NNA membership and signing agent certification, which brings the total to around $150 to $200 per year.
Some signing services will not accept a background check older than 12 months, so keep track of your expiration date. The NNA sends renewal reminders, but it is your responsibility to keep it current.
State Background Checks vs. NNA Background Checks
Some states require background checks as part of the notary commission process. California requires a Live Scan (fingerprint-based) background check through the Department of Justice. But that state check is not a substitute for the NNA background check. They serve different purposes: the state check is for your commission, the NNA check is for your signing agent work.
If you live in a state that does not require a background check, the NNA screening is even more important. It is the only way title companies can verify your record.
What Happens If Something Shows Up
Not every criminal record disqualifies you. The NNA evaluates each case individually. A minor offense from years ago may not prevent you from passing. Felony convictions and crimes involving fraud or dishonesty are more likely to be a problem. If your background check reveals an issue, the NNA will contact you and give you a chance to respond before making a final decision.
Frequently Asked Questions
How long does the NNA background check take?
Usually 3 to 10 business days. Delays can happen if records need to be pulled from multiple counties.
How much does the NNA background check cost?
About $50 to $65 as a standalone product. Bundled with NNA membership and signing agent certification, expect $150 to $200 per year.
Do I need the NNA background check if my state already requires one?
Yes. The state background check is for your commission. Title companies and signing services want the NNA version because it follows a consistent nationwide standard.
Will a DUI prevent me from passing the NNA background check?
A single DUI from years ago is unlikely to disqualify you. The NNA evaluates each case individually and looks primarily at felonies and crimes involving fraud or dishonesty.
How often do I need to renew my NNA background check?
Annually. Most signing services will not accept a check older than 12 months.
